At Bellway we recognise that people are the key to our success and our goal is to provide a rewarding and fulfilling career in line with our values of quality, service and trust. In addition to this we are committed to being a more inclusive employer and invite applications from a variety of backgrounds.

There is an exciting opportunity to join Bellway, one of the UK’s largest house builders. Our South West division located in Bristol is looking to recruit a PA to the Managing Director/Office Manager to join the team. 

The Role

Principal accountabilities of the PA/Office Manager to the Managing Director role include: 

• First point of contact to deal with correspondence and telephone calls, ensuring urgent messages are actioned immediately.
• Support the Managing Director with secretarial support such as typing up correspondence, diary management and organising meetings.
• Minute meetings, type up notes and present in a professional format.
• Prepare monthly reports, collating information from various departments such as board reports and payroll information for the Division.
• Support the Managing Director with Human Resources administration such as the recruitment process, as well as maintaining attendance records for the Division, including holiday, sickness and attendance records.
• Maintain efficient filling and archive systems for the Managing Director and for employee records.
• Organise staff training as and when required.
• Liaise with secretaries at Group and other Divisions.
• Ensuring the general office facilities are intact, ordering of new computers, phones including mobile phones for Site Staff. Fire Risk Assessments, PAT testing, etc.

Experience, Qualifications and Skills 

Experience:

• Experience of working in a secretarial/PA role supporting Director level roles.

Qualifications and Training:

• GCSE Maths and English – Grade 4/C or above (or equivalent)

Skills and Aptitude:

• Excellent administration and organisation skills
• Strong communication and listening skills
• Ability to prioritise workload and meet tight deadlines
• Demonstrates a high level of discretion and confidentiality.
• Ability to work on own as well as part of a team
• Proficient IT skills along with a good working knowledge of Microsoft Office (Word, Excel and outlook) and the ability to adapt to new systems.
• Committed to diversity and inclusion

The Role and Working Conditions

• Willing to be flexible in respect to day to day duties and hours worked.
• Office based role.

In return we can offer you:

• Competitive salary
• Competitive annual bonus
• 25 days holiday, plus bank holidays
• Contributory pension scheme
• Life assurance

We reserve the right to close this vacancy if a large volume of applications are received.